NOTES ON THE CAMELFORD TOWN COUNCIL MEETING

4 JANUARY 2007

Public participation  - none.

1. Apologies – M Williams, L Crockford (away).  Acceptance proposed A Shaw, seconded B Grills, all in favour.
2. Declaration of Interest – D Pierce 7b, A Shaw, B Grills 12c.  All personal.
3. Minutes of meeting of 19 December 2006 – approval proposed A Shaw, seconded B Lush, all in favour.
4. Items carried forward from last meeting –
   1. Footway and Street Lights, Delavue Terrace to Valley Truckle – letter from surveyor.  This would cost a lot of money.  It will be discussed and considered for addition to the list of requests.  B Lush said he (the surveyor) cannot have it both ways – one moment this is important, the next too expensive.  J Finch said council should write again on urgent safety grounds, copies to J Comber, B Ellison and D Rogerson.  c/f
   2. Traffic monitoring – spoken to Oskar van Winden about the High Street.  He wants B Jordan to take photographs of the Parking area in Fore Street starting 17 February.  A Shaw said he had received thanks for his letter to Oskar van Winden.  c/f
   3. Seat in Victoria Road – Structural engineering report which seems it can go ahead.  420 lbs weight limit. c/f
5. Answers to public participation 19 December 2006 – none.
6. Questions from councillors of which notice has been given – letter from B Lush about the clerk, should not the disciplinary hearing be held as soon as possible, so it is not hanging over his head.  Also, affordability of council expenditure – B Lush concerned about the ways put forward to deal with budget overspend.  Council needs a lot more information before decisions are made and, on a point of order should not item 9b come before 9a.  B Jordan said that was not important.  J Finch said that regarding the disciplinary meeting, it is to judge whether someone has done something wrong.  She personally felt that this should be done in a Car Park Committee meeting and asked if the rest of council was happy with that?  B Ireland said it was to be called as a disciplinary meeting and members of the disciplinary committee had been summoned for that purpose.  Was this being swept under the carpet?  J Finch became very annoyed and rude, saying it was not going to be swept under the carpet.  If the car park committee deemed it necessary a disciplinary would go ahead.  B Ireland asked if council had changed its mind?  J Finch said ‘Can we not do that?’  She then proposed that a car park committee meeting be called and during that meeting will enquire the reason for failure of the court case.    Seconded A Shaw, 6 in favour, B Ireland against, P Clark and B Lush abstained.  B Lush proposed 9b be discussed before 9a, seconded R Ireland, 6 in favour, 3 abstentions.
7. Items requiring a decision –
   1. Development Action Plan – taken from the top down.  In addition, B Ireland asked if signs were up for parking in the town.  J Finch said they had been ordered.  When asked about a parking fine which had been put on a car B Jordan said that he had not put any fines on yet, but has been putting warning notices on cars.  B Grills asked for restoration of culverts to be added.  B Ireland asked for bench seats to be added.  B Jordan said all the seats in the park have been done.  B Lush handed in a list of seats needing attention.  B Jordan said he had been unable to find the Assets Register, but he would get the seats done straight away:

                                                              i.      Layby B3266 Lanteglos/Trevia junction

                                                            ii.      A39 cycle track Valley Truckle

                                                          iii.      Museum and the top of Clease Road at the bus stop

                                                          iv.      B3266 Highfield Road junction

                                                            v.      Dark Lane near Mill Lane and Hillhead Gardens junctions

                                                          vi.      Trevia

                                                        vii.      Lanteglos Road near golf club

B Jordan to produce amended plan as discussed.

2. CAB grant application – letter asking if Camelford will support work of the North Cornwall CAB.  Annual accounts enclosed.  B Lush said it should be left on the table until the first Thursday in April.  B Grills proposed it be passed to CDCDT.  Seconded B Lush, 8 in favour, 1 abstention.
7. Items for Information
   1. Brown Tourism Signs – letter from Paul Allen saying CTC cannot have the signs we want.  32 towns can have them, but not Camelford – the only brown signs are to attractions.  J Finch said we can have one by the Co-op for the museum at a cost of £400. 
   2. Local Government White Paper – further meeting in Bodmin with mayors from around north and southeast Cornwall.  J Finch is going on 10 January and will report back. 
   3. Minerals planning – review of existing plan, meeting to discuss minerals and handling in Cornwall.  B Lush pointed out that it is where they take the lorries, so it is in our interests to be involved.  CTC should look at their documents.
   4. Forum and planning re new doctors’ surgery.  B Lush asked if this was the same crowd who got rid of Kernowdoc.  This had been discussed at a meeting in Launceston, but was already a fait accompli.  B Ireland said that at Forum they had been shown alternative sites, one of which was in Dark Lane – a flat site of about 3½ acres.  J Finch said it was not central.  B Ireland said there was more than enough room for parking.  D Pierce asked was there not to be a meeting on 11 January?  B Jordan to find out and inform members.

9.     Finance

B   To vire (transfer from one account to another) balances from budget headings – B Jordan said that income has not been put back under the right headings.  Rather than take a lot out of reserves he suggested that amounts be vired.  B Lush asked how much was needed for the next three months.  B Jordan said he had worked it out today and the maximum will be £15,000.  Administration and the car park would use most of the money.  J Finch said council was owed VAT.  A Shaw asked if it mattered where the money was vired from.  B Ireland asked if council was going to exceed the total budget.  P Clark asked if there was any reason for the overspend on admin.  B Jordan said that his absence had cost £1000.  No other reason apart from the increase in the clerk’s salary by a further £2,000.  B Lush said that in the next three months council cannot then spend money on other things.  B Jordan said that as long as spending is within budget it is OK.  Talking about the £1500 HERS instalment , B Ireland said that had been discussed at the budget meeting and it was brought to our notice by Ron Hart that council should have provided for it.  Instead we provided for two payments next year.  He had spoken to NCDC finance office to see whether this is a problem and it is not, but this Council will be giving next year’s council an extra £1500 to play with.  A Shaw said that if we do not exceed our budget he saw no problem.  B Ireland asked if council has an assurance that we will not overspend, as council is supposed to provide contingencies.  J Finch said that if a contingency arose which did not exceed £5,000 it should not be a problem. B Jordan said that the clerk’s salary did increase the spend, but there will be no overspend.  D Pierce said that the projected spend is going to be £15,000, so we should still have £6,000.  B Lush asked why this had only just come to light – he had been asking about this for the last six months.  J Finch said we have not overspent – money has previously been moved between headings but this had not been brought before council.  B Ireland said that if this were the case then there was no need to draw £2,000 from reserves.  B Jordan said no, there was no need.  B Ireland said there was only £32 in contingencies and are we going to draw our horns in at all.  B Jordan said that that was entirely up to council.  B Ireland asked that council be provided with a schedule of what money we have, so we can run from here on a more controlled budget.  B Lush asked about VAT on Beachcroft – B Jordan said that we pay that so we get it back, about £1700.  J Finch said that B Ireland had proposed that the clerk produce a reasonable document.  B Jordan said he would prepare such a document for the next meeting.

A   Cheques for payment proposed by A Shaw, seconded D Pierce, 7 in favour, P Clark and B Lush abstained.

10. Resolutions or recommendations from councillors – none.

11. Correspondence – Off Street Parking Places Amendment order, 2007, for all the car parks in north Cornwall.

12. Planning –

Planning application –

2006/02384 - A Shaw proposed that this would be an asset, seconded B Grills, all in favour.

2006/02385 – as above

2006/02370 – no objection proposed D Pierce, seconded B Lush, all in favour.

2006/02376 - no objection proposed A Shaw, seconded B Lush, one abstention, remainder in favour

2006/02272 – withdrawn

Planning Approval Notices

2006/02081

2006/02230

Certificate of Lawful Use

2006/02016

2006/01938

Planning Refusal Notice

2006/020144

13. Committee Reports – none

14. Reports – report submitted by B Lush

15. Newsletters and Circulars – north Cornwall CAB report

16. Items for 16 January meeting

17. Exempt Information – proposal to exclude press and public put by A Shaw, seconded J Bass, 5 in favour, P Clark and B Ireland against, B Lush abstained.

Enfield Park Improvement scheme – project manager.

End of notes.

Notes taken by Clare Ireland and Ada McCormick

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